Finance & billing
Billing that comes from the flying, not the month-end
A flight closes out and its charges post to the right account there and then, so billing is a by-product of running the day rather than a monthly reconstruction. Finance reads the same flights the schedule and the training record use, so operations, training and the invoice never disagree about what happened.
Watch a flight post to the account, liveRate cards, on your basis
Rates per aircraft, per activity and per member, charged on the basis you actually use, block, airborne, Hobbs or tach, so a charge is computed from the flight, not typed in from memory.
Charged from what flew
A closed-out flight raises its own charge, aircraft time, instructor time and any landing or membership fees, posted to the account as a reviewed draft, never silently.
Invoices & receipts
Invoices and receipts generated from the flights and charges already in the system, numbered and dated, ready to send or export to your accounts package.
Balances at the desk
A live balance per student or member, with prepayments and any credit limit, visible before dispatch, so a lesson is not flown on an account that cannot cover it.
Instalments & prepaid blocks
Course fees taken as instalments or prepaid hours, drawn down as flights happen, so a balance always reflects what has been flown rather than what was estimated.
Club cost-sharing
For flying clubs and groups, a shared flight is split across members on your rules, kept as non-commercial cost-sharing rather than turned into a commercial charge.
VAT, handled correctly
VAT at the prevailing rate with the right treatment per line, and the EU reverse charge applied where a customer supplies a valid VAT number.
Syncs with Xero
Connect your Xero account and map your chart of accounts once. FlyerOS then syncs charges and invoices across, so it bills from the operation and your accountant keeps the tools they already use.
The invoice is a by-product of the flight
Most schools fly all month and bill at the end, reassembling who flew what from tacho sheets, sticky notes and memory, then living with the disputes that follow. FlyerOS posts the charge as the flight closes, from the rate that applies, so the month is already reconciled when it ends.
UK VAT and cost-sharing, handled right
FlyerOS is built to help you operate your approved or declared procedures. It does not itself confer regulatory approval, every rule is modelled with its source, jurisdiction and effective date so your school stays in control.
- VAT at the prevailing rate with the correct treatment per line, and the EU reverse charge where a valid VAT number is supplied
- Non-commercial cost-sharing for flying clubs and groups, so a shared flight is split among members without becoming a commercial charge
- Every charge carries its history: what flew, the rate applied, and who reviewed it before it posted to the account
- Records that reconcile: the invoice, the training record and the schedule are read from the same flights, not kept in step by hand