How courses, versions and enrolments fit together
The three ideas at the heart of training records, a course, a published version of it, and a student enrolled on that version.
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Three ideas sit at the heart of training records: a course is the qualification you teach; a version is a published, frozen edition of its syllabus; an enrolment ties one student to one version. Getting these straight makes everything else clearer.
The course
A course is the thing you train towards, a PPL, an LAPL, a rating. It is a container. On its own it does not yet say what the syllabus is; it holds the versions that do.
The version
A version is a specific, published edition of the syllabus: its exercises, their order, and the rules for completing them. Once published, a version is frozen, it does not change under a student's feet. When you improve the syllabus, you publish a new version; students already training continue on the version they started.
This is what keeps a training record honest. A student was assessed against the syllabus as it stood when they trained, and that edition is preserved exactly.
The enrolment
An enrolment places one student on one version of a course. From then on, their progress, sign-offs and recommendation are all measured against that version. Move a student to a newer version deliberately if you need to; they are never moved silently.
Where to go next
- Enrolling a student walks through creating an enrolment.
- The difference between an exercise and your lesson explains how a day's flying maps onto the syllabus.